North Marin Community Services

North Marin Community Services (NMCS) is the anchor human service non-profit serving Novato/North Marin for the past 50+ years. Our mission is to empower youth, adults, and families in our diverse community to achieve well-being, growth, and success; we envision a strong community with opportunities for all. A trusted community resource, our quality programs are grounded in stability, expertise, and commitment to effectively address the changing needs of our community. Recognized for our leadership and program excellence, we provide vital resources, educational opportunities, and economic support to individuals and families in our community. Whether in the form of short-term assistance or long-term intensive partnership, our interconnected services work together to encourage success at home, at school, and in life to over 10,000 people annually. Join an organization dedicated to providing a supportive and professional working environment. Located in beautiful Novato/Marin County/CA, our workplace culture is driven by our five values: teamwork and collaboration, equity, excellence, integrity, and learning and continuous improvement.

The full interview process consists of one Zoom screen, a first and second interview, and a skills assessment.

Pay range: $37.79 - $38.22/hour, DOE with a $1,000 sign-on bonus. Generous benefits package including medical, dental, and vision benefits, paid vacation and sick time, 15 paid holidays/year, employee assistance program, up to 2% retirement employer match, and childcare discount.

Schedule: Full-time, hourly non-exempt (40 hours/week). Monday-Friday position; business hours are between 8am – 5pm. Work location is both onsite and remote in accordance with NMCS policies.

The Bilingual Human Resources Specialist supports the human resources functions for the organization and its 75+ staff and 300+ volunteers, including recruiting, onboarding, and offboarding staff, processing payroll, administering benefits and leaves of absence, coordinating staff trainings and surveys, staff retention strategies, coordinating employee relations issues, complying with human resources policies and laws, and other administrative functions.

Essential Functions:
Human Resources Administration

• Coordinate with hiring managers to recruit open positions, including job postings, sourcing candidates through various channels, conducting the initial screening, schedule panel interviews, check references, and advise the hiring team as needed.
• Onboard and orient new staff, ensuring that all new hire documentation is complete. Conduct regular audits of personnel records to ensure legal compliance.
• Assist with processing employee payroll accurately and on time, ensuring compliance with tax laws and company policy by calculating wages, deductions, and benefits, maintaining accurate records, and resolving discrepancies. Key responsibilities may include managing the payroll system, preparing reports, and serving as a point of contact for employee pay inquiries.
• In coordination with HR Director, ensure organization’s practices, policies, and programs are legally compliant and consistently administered.
• Manage leaves of absence, including tracking, communication, documentation, and coordination with managers.
• Administer workers’ compensation claims, track incidents/reports, and support the interactive process for work restrictions.
• Coordinate benefits administration including annual open enrollment and new hire enrollment.
• Coordinate staff offboarding including conducting exit interviews and paperwork.
• Plan and support organization-wide information meetings such as monthly town halls, training sessions, and employee appreciation activities.
• Assist with the planning and implementation of training programs. Responsible for tracking employee training progress and ensuring compliance.
• Be a strong ambassador for the organization and its mission.
• Other HR and administrative duties as assigned

Volunteer Coordination

• With the assistance of the HR Director, provide oversight to the Volunteer Program including database management (VolunteerMatters)
• Serve as primary contact and facilitator for volunteers in search of opportunities and provide support and guidance. Communicate frequently with volunteers to ensure they are satisfied and well-placed
• Coordinate agency-wide and program-specific activities and events for Volunteer Appreciation Week (annually in April)
• Maintain Volunteer Handbook and any training/orientation materials for specific volunteer opportunities

Qualifications

Required:

• Fluent in English and Spanish, both verbal and written
• Two years of HR experience including payroll, recruitment, leaves of absence, workers' compensation, and benefits.
• Intermediate in Microsoft Office  
• Proficiency with payroll processing and other relevant software. 
• Ability to maintain confidentiality and neutrality, especially while handling sensitive information.
• Strong attention to detail
• Skilled at implementing and maintaining internal controls

Preferred Qualifications:

• Professional Certification (PHR, PHRca, SHRM)
• Experience with Paychex

Conditions of Hire:

• Fully vaccinated against COVID-19 unless granted a medical or religious exemption.
• Pre-employment health exam including proof of vaccinations and TB test clearance.
• Criminal record clearance or exemption from California Department of Social Services. All convictions other than minor traffic violations require an exemption, including convictions that have been expunged.

North Marin Community Services welcomes and encourages all qualified candidates to apply – especially as we recognize that people bring experience and skills beyond just the technical requirements of a job. We also know that self-doubt can sometimes get in the way of stretching professionally, so if your experience is close to what you see listed here, please consider applying. We value our differences and respect everyone – regardless of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, citizenship status, marital status, genetics, AIDS/HIV, medical condition, political affiliation, disability, age, status as a victim of domestic violence/assault/stalking, or military/veteran status. If you have a disability and need assistance and/or accommodation with applying for a job, please contact hr@northmarincs.org or 415-892-1643 ext. 255.